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Proposed by Tom Daly and seconded by Francis Traynor​

Item Discussion Decision

Action

 Time
1. Quorum, Apologies and Conflicts of Interest Declarations The Chair noted that there was a quorum present and that apologies had been received from one member who was unable to attend.

No member had declared an interest in the Agenda.
2. Minutes Minutes of the last Board meeting were agreed.

CEO noted that SIPO / Board evaluation forms were required by all Board members.

 Proposed by Tom Daly and seconded by Francis Traynor

CEO to forward SIPO / Board evaluation forms to all members.
3. Matters Arising not on the Agenda All action points were agreed as appearing on the agenda for this meeting.
4. Report on Applications and Spend The CEO updated the Board on the statistical report:

  • The waiting list has been cleared, and the staff should be commended for the hard work undertaken to get to this point;
  • It should be noted that in relation to FOI requests in 2018, 85% of the requests (21 of 24) are from one individual.  This is taking a large amount of the QCI officers time.  A lot of information is currently on the website.
 CEO will provide Board member Frances Harrington with some additional information in relation to the breakdown between those applicants from the UK and those from Ireland.

Some additional information will be added to the website.
5. Executive Report The CEO took the Board through the Executive Report:

  • A report was presented by the CEO in relation to a review of the expenditure to date and the number of survivors with applications on hand in Caranua.  Following this, a discussion was had in relation to the final date for acceptance of new applications from both new and repeat applicants.  This cessation date will have to be announced as soon as possible as we have a duty of care to survivors to provide as much notice as possible.  As we are awaiting the outcome of the Eligibility Review by the Department of Education and Skills, it was decided that if publication of the review was prior to the next Board meeting, the Board would have a conference call to make a final decision on this cessation date.
  • A letter from the Board of Caranua to the Minister for Education and Skills on 14th May was reviewed, which set out the Board’s view that we should now be planning for the orderly winding down of the operations of the fund, including an early public statement on a cessation date for applications.  The letter also requested that the Minister give an indication of when Caranua will receive the remainder of the fund.
  • There may be additional numbers that will make application once the deadline is announced.  We must be cognisant of these individuals and the need to give as much time as possible to help them through the application process.  Caranua will continue their engagement programme on a person-centred basis to reach survivors who have not yet applied.
  • An advertising budget in relation to the announcement of the cessation date in Sunday papers / posters / communications to applicants and potential applicants will need to be sanctioned by the Minister.  A request will be made for the Department of Education and Skills to cover the cost of this advertising, rather than meeting the cost from the fund.

Update from latest meetings with survivor support groups and counselling services:

Meetings took place in Ireland and the UK on 16th and 17th May between staff members of Caranua, survivor support groups, and counselling

 Await Ministerial response.

CEO and Head of Communications will send business case to the Department of Education and Skills for sanction.
6. Governance Matters No agenda items relating to Governance Matters for this Board meeting.
7. Finance & Risk Matters Chair of Audit and Risk Committee updated the Board in relation to the following:

  1. Internal Audit plan
    The Internal Audit plan and the Internal Audit charter as submitted by RSM UK were discussed and agreed at the last ARC meeting on 18th May.  This is now to be approved by the Board so that it may progress to implementation.  The Director of Finance talked through the priorities for internal audit in 2018, and how this relates to the plan in place.
    Board agreed the plan and decided that it should be progressed to implementation.
  2. Code of Practice for Governance of State Bodies
    The status of the implementation of the Code of Practice for Governance of State Bodies currently stands at 72%.  This is to be progressed to 100% by the end of the year.
  3. Report of the Audit and Risk Committee for 2016 and 2017
    These reports are formally submitted to the Board for review, after approval at the most recent Audit and Risk Committee meeting of 18th May last.
  4. External Audit
    Director of Finance talked through the progress of the external audit by the Comptroller and Auditor General.
    Annual financial statements for 2016 have had their audit completed and are now ready for signature by the Board. The audit of the 2017 annual financial statements will commence later in the year.