These are the Board Meeting minutes from 11 June 2015.
We are happy to publish the minutes of our Board meetings so that Board activities and decisions are accountable. There is always a delay between the meeting held and the publication of the minutes. This is because the minutes must be approved before they can be published. Minutes are approved at the meeting after the meeting they are a record off. For example, if a Board meeting is held in March and the next meeting is held in April, the minutes of the March meeting will not be on the website until after the April meeting.
Present:
David O’Callaghan,Phyllis Morgan, David Lane, Tom Daly, Austin Currie, Rosemary Adaser,
Frances Harrington, Katherine Finn
Apologies:
Damian Casey
In attendance:
Mary Higgins CEO, David O’Duffy Caranua Director of Services, Lucy Kenny Minute Taker,
Brian Griffin Mazars
|
Item |
Discussion |
Action |
Time
|
| 1. Mazars Report |
Brian Griffin presented the report and recommendations from the external review. It was agreed that:
Phyllis Morgan left the meeting following this item, due to news of a family illness. |
Implement Plan pilot Comments to Mazars |
July 1st By next Board meeting 17th June |
| 2. Minutes of Meeting held on 7th May 2015 |
It was clarified that the whole of the CEO report is not contained in the minutes, just any issues or decisions arising from it; and that it had been agreed not to review the criteria until the Mazars review is complete. With these clarifications, the minutes of the meeting of 7th May were approved, proposed by Tom Daly and seconded by Austin Currie |
Minutes approved |
|
| 3. Matters Arising |
(a) Performance Delivery Agreement It was noted that we are still awaiting formal approval from DES for the CPL extension and that we have yet to hear from the State Claims Agency. (b) Audited accounts The C&AG has issued a certificate and management letter to the accounts. Issues arising are being dealt with by the CEO. |
Ongoing |
|
| 4. Report on Applications |
The content of the report was noted, particularly that we had now spent €20 million. It was also noted that the case management system is still not complete and there may be inaccuracies. |
||
| 5. Audit & Risk Committee |
Tom Daly gave a report of the last meeting of the subcommittee. Tenders for internal audit and accounting services will be submitted by 15th June, using the government framework. |
Tenders to be submitted |
15th June |
| 6. Management Accounts |
The Management Accounts for 2014 were presented for approval. The CEO had query regarding the amount reported for grant payments and she will check this with the accountants.
|
Clarify grant payments
|
By next Board meeting |
| 7. Annual Report |
Amendments had been made to the draft annual report following comments from Board members and circulated in advance of the meeting. Additional time for consideration, with a commitment to sign off at the next meeting was agreed. |
Draft annual report to be considered at next meeting |
July 2nd |
| 8. Correspondence |
It was agreed that the Chair would reply to correspondence from the Minister and the Aishlinn centre. |
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| 9. A.O.B. |
It was agreed that the last 10 minutes of the Board meeting be devoted to a recap of decisions made, and that a register of those decisions kept. It was agreed to defer review of the Governance Handbook, Code of Practice and sign off of 2014 Annual Report until the next Board meeting. In response to a query from Frances, it was agreed that two Board members on a sub committee is sufficient. |
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| 10. Next Meeting | Thursday July 2nd 2015, Department of Education & Skills at 10.30 a.m. |