These are the Board Meeting minutes from 26 March 2015.
We are happy to publish the minutes of our Board meetings so that Board activities and decisions are accountable. There is always a delay between the meeting held and the publication of the minutes. This is because the minutes must be approved before they can be published. Minutes are approved at the meeting after the meeting they are a record off. For example, if a Board meeting is held in March and the next meeting is held in April, the minutes of the March meeting will not be on the website until after the April meeting.
Present:
David O’Callaghan, Phyllis Morgan, David Lane, Katherine Finn, Tom Daly, Austin Currie, Rosemary Adaser
Frances Harrington.
Apologies:
Damian Casey
In attendance:
Mary Higgins, Lucy Kenny
| Item | Discussion | Action | Time |
| New Board member | The Chair welcomed the new Board member, Rosemary Adaser to the Board. | ||
| Minutes | The minutes of the meetings held on 22nd January and 24th February were approved. Proposed by David Lane and seconded by Austin Currie.
The Board agreed that the format for the Board minutes should be changed so that they focused more clearly on decisions and actions, rather than discussion. |
Minutes approved | |
| Matters Arising | (a) Towards Healing | ||
| A meeting was held with the Clincial Director of Towards Healing and the Director of Services in Caranua to finalise practical arrangements between the two bodies. (b) Performance Delivery Agreement | Issue to be kept on agenda | ||
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Following the last Board meeting, the CEO wrote to the Department of Education and Skills seeking some amendments and this has yet to be finalised. | CEO to follow up | Mid April |
| External Review | Mazars had suggested a set of questions for the Board to consider at the meeting but it was decided that a further meeting should be organised with them. | Review sub committee to meet Mazars | Mid April |
| Report on Applications | Report presented and considered. The continued increase in expenditure was noted. It was agreed that we now need to set targets for applications. | CEO to prepare proposal on targets and indicators for next meeting | End April |
| CEO Report | The CEO report was considered and its contents noted. | ||
| Audit & Risk Committee | In Damian’s absence Katherine gave the report. The Board noted the progress in and implementing the recommendations of the Crowley reports and approved the proposal to tender for an internal audit function. | Damian to prepare tender document for internal audit function | End April |
| Governance | Weaknesses in governance and compliance were noted. These will now be addressed in the context of the organisational review. | Compliance following review | |
| Fraud & misleading information | The Board agreed the need for a policy on this. | CEO to prepare policy for next meeting. | End April |
| Contracts | No new contracts were reported and a composite of contracts from inception to date in process of preparation. | CEO to prepare composite report on contracts | End April |
| Correspondence & PQ | An additional contribution, bringing the Fund total to over €81 million was noted, together with one parliamentary question.The Board agreed that it cannot consider correspondence from applicants in relation to their applications. |
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| Schedule of meetings | Meetings to continue on monthly basis until organisation review finalised. | ||
| Next meeting | Thursday 7th May 2015 at 10.30 a.m. |