These are the Board Meeting minutes from 29 July 2015
We are happy to publish the minutes of our Board meetings so that Board activities and decisions are accountable. There is always a delay between the meeting held and the publication of the minutes. This is because the minutes must be approved before they can be published. Minutes are approved at the meeting after the meeting they are a record off. For example, if a Board meeting is held in March and the next meeting is held in April, the minutes of the March meeting will not be on the website until after the April meeting.
Present:
David O’Callaghan (Chair), David Lane, Tom Daly, Austin Currie, Rosemary Adaser, Frances Harrington. Damian Casey, Katherine Finn
Apologies:
Phyllis Morgan
In attendance:
Mary Higgins, Siobhan Kane
| Item | Discussion | Action | Time |
| 1. Minutes | The minutes of the meeting held of 2nd July, proposed by Tom Daly and seconded by Rosemary Adaser. | ||
| 2. Matters Arising | (a) Managing risk and fraud
Work is progressing on fraud policy development. |
To be kept under review | Immediately |
| 3. Action points arising from last meeting | The CEO had checked the government framework for supply of laptops and ipads and it was agreed that members except David O’Callaghan, Austin Currie and Damian would be provided with one for their use while they are on the Board of Caranua. | Ipads to be provided to Board members for Caranua business | |
| 3. Report on Applications | Report presented and considered. It was noted that over €25 million has now been spent. It was agreed to circulate a breakdown of spend by sub category to the members of the Board
A discussion was held on the pathways available to completing an application. It was agreed by the Board that priority be given to new applications, over re applications and that a request for applications part 1 and 2 could be made at the same time. |
Sub-category breakdown to be disseminated to the Board
Priority to be given to new applications. |
Prior to next Board meeting
Immediately |
| 4. Mazars Report Implementation | The implementation plan was noted and the Board agreed to extend the Mazars contract to oversee implementation of the report recommendations.
On the issue of staffing and the recommendations made by Mazars, it was agreed by the Board that current contracts should be extended to the end of 2016. |
Mazars contract extended
Temporary staff contracts to be extended |
Immediately |
| 5. Annual Report | Final copy now completed, and will be published following sign off by the Cabinet | Final report to be circulated to Board members | September |
| 6. Report of Audit and Risk Sub-committee | (a) Tenders and contracts
The tender processes for the internal audit function and accounting services are complete and were won by by Capita and DFK Crowleys respectively. (b) C&AG audit 2014 The C&AG has completed the audit for 2014. |
Contracts awarded
2014 Accounts to be circulated |
|
| 7. Correspondence and PQs | The PQs were noted | ||
| 8. Review of Guidelines | It is understood the Minister will begin looking at a review of the criteria in late 2015. The Board wish to be involved in the review
The Board needs to ensure they have a detailed discussion on the review. |
Chair will write to the Department
Time to be put aside at Board meeting for discussion |
Immediately
October |
| 9. Meeting with Aislinn Centre | Frances, David O’Callaghan and David Lane presented feedback received from a meeting at the Aislinn Centre
A request for a meeting from Whispering Hope was discussed |
Trustees of Whispering Hope will be invited to meet the Board |
September |
| 10. Office accommodation | Chair will write to the Department requesting that they source office accommodation on the same basis as current arrangement, as a matter or urgency. | Immediately | |
| 11. A.O.B. | Discussions are ongoing with the Sustainable Energy Authority Ireland regarding an agreement to provide services
Discussion on whether monies leftover following the closure of Caranua will go to the new children’s hospital. The Chair will raise this matter with the Minister. It was agreed that the CEO Report to the Board should be reinstated to the Board papers. |
Chair to raise the issue with the Minister
CEO report to be reinstated |
Ongoing
Next Board meeting |
| 12. Next meeting | Thursday 17th September 2015 at 10.30 a.m. |