These are the Board Meeting minutes from 07 May 2015.
We are happy to publish the minutes of our Board meetings so that Board activities and decisions are accountable. There is always a delay between the meeting held and the publication of the minutes. This is because the minutes must be approved before they can be published. Minutes are approved at the meeting after the meeting they are a record off. For example, if a Board meeting is held in March and the next meeting is held in April, the minutes of the March meeting will not be on the website until after the April meeting.
Present:
David O’Callaghan, Phyllis Morgan, David Lane, Tom Daly, Austin Currie, Rosemary Adaser, Frances Harrington.
Apologies:
Damian Casey, Katherine Finn
In attendance:
Mary Higgins, Lucy Kenny
| Item | Discussion | Action | Time |
| 1. Minutes | The minutes of the meeting held of 26th March were approved, proposed by David Lane and seconded by Tom Daly.
Board members expressed their appreciation of the new format. |
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| 2. Matters Arising | (a) Towards Healing
Matters progressing and it was agreed that there is no need to keep this issue on the agenda. (b) Performance Delivery Agreement The document was formally agreed by the Board and signed by the Chair and CEO (c) Policy on Fraud Work is progressing on this but no firm proposal yet ready. |
Issue to be taken off agenda
To be kept under review
Proposal to be brought to future meeting |
Immediately |
| 3. External Review | Mazars will have a draft final report for the next meeting of the Board, following finalisation of data collection. The Chair agreed that he would contact Mazars in relation to the delay. | Chair to contact Mazars | Next week |
| 4. Report on Applications | Report presented and considered. The continued increase in expenditure was noted.
The proposal in relation to target setting prepared by the CEO was considered by the Board and it was agreed that a sub committee of Frances, Rosemary and CEO to develop to develop a more refined proposal. It was also agreed to complete an exercise estimating the likely size of our target population. |
Sub committee to complete work on targets.
Complete exercise on size of target population. |
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| 5. CEO Report | The CEO report was considered and its contents noted. The Chair commented that the outreach work seems to be going very well. It was agreed that a new staff support facilitator should be appointed.
There was some discussion on the issue of approved services and in particular their expansion. It was agreed that this discussion should be deferred until we had made arrangements for the planned review of the Guidelines and criteria and held in that context. |
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| 6. Audit & Risk Committee | In Damian’s absence, Tom Daly gave a report from the committee. The committee has agreed tender documents for internal audit and financial and accountancy services | Documents to be submitted to DES for approval | End May |
| 7. Audited accounts | The accounts for 2013 audited by the Comptroller and Auditor General (C&AG) were approved and signed by the Chair and the CEO.
It was agreed to circulate the management accounts for 2014, once they became available. |
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| 8. Draft Annual Report 2014 | There was insufficient time to consider the draft report at the meeting. It was agreed that Board members would get any comments to the CEO for inclusion in the final draft report. | ||
| 9. Correspondence and PQ | One PQ was noted.
Correspondence from the C&AG on their intention to carry out a review of the Indemnity Agreement and the inclusion of both the EFB and Caranua in this review was noted. A request has been received under Freedom of Information for information on the expenses of individual Board members and it was agreed that this should be provided. |
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| A.O.B. | Rosemary Adaser had prepared a proposal in advance of the meeting and this was circulated with the Board papers. There was some discussion on the proposal to hold some governance training for members. It was agreed to defer a decision on this issue until September. The CEO suggested that a useful starting point to governance training would be an evaluation of the Board. | ||
| Next meeting | Thursday 11th June 2015 at 10.30 a.m. |